From first brief to a fully payrolled employee, the process runs on our Canadian entity and CRA payroll account. Here is exactly what happens and who does what.
You tell us the role, salary, benefits, start date and the province where the person will actually work, which determines the employment standards that apply. We confirm the total employer cost, the timeline and whether the candidate already has the right to work in Canada. If you do not have a candidate yet, you hire and we employ; we do not interfere with your selection.
We issue an offer and an employment agreement drafted to that province's employment standards, covering role, compensation, vacation, benefits, confidentiality, IP assignment and a termination clause written to be enforceable. In Quebec the contract is provided in French in line with the Charter of the French Language. Your candidate signs electronically.
We collect federal and provincial TD1 forms, set up direct deposit, enrol the employee in benefits, add them to payroll under our CRA account, and ensure workers' compensation coverage and any employer health tax registration are in place for that province.
Salary runs each cycle with CPP or QPP, EI, QPIP where applicable and income tax deducted and remitted to the CRA and, for Quebec, to Revenu Québec. We track vacation and statutory holidays, file T4s and RL-1s at year end, issue Records of Employment when needed, and handle changes. When someone leaves, we calculate notice and final pay correctly.
| Candidate | Typical timeline |
|---|---|
| Canadian citizen or permanent resident | 1–5 business days |
| Holder of a valid open work permit | 1–5 business days |
| Quebec-based hire (French contract required) | 3–7 business days |
| Requires a new work permit | Months, handled as a separate track |
Send us the role and province and we will map the process end to end, with a firm cost and timeline.